Call for Content Proposals

CAUBO 2018 Annual Conference and Pre-Conference Seminars

Share your expertise and experience with your peers and colleagues! Submit your content proposals for the CAUBO 2018 Annual Conference and Pre-Conference Seminars which will be hosted by Simon Fraser University, BC from June 10-12, 2018 in Vancouver.

CAUBO provides peer-to-peer sharing to build on the capacity of leaders in the higher education sector by connecting them with colleagues and information, enabling them to pursue opportunities and create solutions for shared issues.

Our general themes are new or best practices in higher education administration related to managerial and operational efficiency and using data to inform decision-making.

We’d love to see your proposal on a program or activity that:

  • Demonstrates innovation
  • Provides opportunity for transferability to other institutions
  • Improves quality of service delivery
  • Improves efficiency and effectiveness
  • Improves productivity within a team or the institution
  • Involves cross-functional collaboration
  • Informs a national perspective

Submitting a Proposal

To submit a proposal, please include the following information:

  • Coordinator details (the person who will oversee the organization of the session) including name, title, department, institution, country, and email (Note: The coordinator may also be a content leader)
  • Session title (100 characters maximum)
  • Description of the content (1500 characters maximum) Please focus on the key messages or core issues to be addressed. Should your proposal be accepted, a 100-word session description will be developed to promote it, and details on format will be identified
  • Language of delivery (English or French or Both)
  • Content leader details (up to 3 content leaders) – name, title, department, institution, country, email


  • Submissions will be considered from universities, colleges, government agencies, and other higher education associations, as well as corporate participants subject to the policy below.*
  • Proposals will be assessed by CAUBO staff and volunteers
  • CAUBO may request modifications to accepted proposals on topic emphasis, session format to accommodate one or more similar proposals, and number of speakers per sessions
  • Confirmation of receipt will be sent by Friday, September 22, 2017
  • Status of your proposal will be sent no later than December 31, 2017

Please note CAUBO aims for one to three content leaders per session in order to provide a variety of perspectives on a topic while still ensuring each content leader has a meaningful amount of time to share their thoughts. As a result, we reserve the right to limit the number of content leaders to a maximum of three per session.

Content leaders are responsible for arranging and paying for their own travel, accommodation and registration fees should they wish to participate in the conference or pre-conference. Registration is not required to be a content leader at an individual session.

*All corporate presentations must include a university or college content leader clearly identified in the proposal. Preference will be given to Canadian universities.

Delivery Formats

While you do not need to identify detailed delivery format during your proposal, it is great to give it some thought at this stage. Selecting the right presentation format will engage your peers in discussion and learning beyond the simple dissemination of information; each session should ideally be composed of 25% to 75% audience engagement.

To help achieve this, an optional audience engagement support session will be provided through small group virtual meetings during the winter or spring of 2018.

In general, the majority of sessions are between 60 to 90 minutes in length; however, there may be opportunities to accommodate session lengths from 20 to 180 minutes. Sessions may follow one of these formats:

  • Debate (60 to 90 minutes)
    Using a thought-provoking topic, create a panel with two opposing viewpoints. Add a moderator to frame the conversation and engage the audience.
  • Workshop (90 to 180 minutes)
    Content leaders may deliver a short segment of content and then lead engaging activities, group discussions, and participant reflections on the information recently learnt and how to apply it.
  • “Talk Show” (60 to 90 minutes)
    Have two to three content leaders who represent multiple perspectives on the same issue; the moderator and content leaders create an engaging discussion with dialogue, storytelling or case studies, and lessons learned. No audio visual aids, including PowerPoints, are used.
  • Case Study (60 to 90 minutes)
    Share the outcomes of campus experiences through a formal presentation focused on problem identification, effective practices, research findings, or technical solutions. Audience engagement is encouraged through question and answer periods, basic polling, etc. This format can be used by an individual content leader or a panel (different stakeholders from the same institution or from multiple institutions) that can provide multiple perspectives on the same issue.
  • Rapid Rounds (20 to 60 minutes)
    Use this TEDTalk-style format to grab the audience’s attention, describe an issue and the outcome (e.g. solutions, challenges, lessons learned) or make a call to action. This format works well with several topics in quick succession on a related or unrelated theme (e.g. 3 X 20 minutes).