Quality and Productivity Database

Descriptive Title of Proposal: Faculty of Medicine, Curriculum Information System
Year Submitted 2004
Name of Institution University of Regina
Name (Senior Administrative Office of the Institution) <br /> <br /> <br /> <br /> Jean-Gaston DesCoteaux<br /> <br /> <br /> <br />
Title (Senior Administrative Office of the Institution) Faculty of Medicine
Telephone: 403 870-1697
Email Address: Email hidden; Javascript is required.
Abstract

The Faculty invested in forming a representative committee of the best Faculty leadership, the best researchers, the best students, and the best business consultation. This group worked with the community constantly for an entire year prior to bringing on delivery resources to qualify the potential value CIS could bring, and its strategic business objectives. Delivery resources were brought on in February 2002 to establish a relationship with the community and work with them to crystallize the solution, identify high value needs, and establish a delivery timeline for the services. Student group involvement continues on a regular periodic basis, and with student representatives working with us directly on various initiatives as appropriate. Additionally, Faculty stakeholders dedicated an Assistant Dean as the sponsor, a practicing physician and an active teaching leader to work with MedIT and the CIS team ongoing in developing the solution; he remains actively part of the MedIT team in developing solutions for its stakeholders and remarketing initiatives. The CIS Steering Committee was established nearly 2 years ago and continues to meet regularly. The relationship has evolved between the CIS team, students, and faculty, to the point where they are all working together directly to develop and continuously refine the services of CIS. Administrative and pedagogical benefits yielded by the community involvement in CIS development are so compelling that over 50% of Faculty departments are using CIS for educational content management and curriculum planning, even though system is still in a pilot phase for the UME 1st Year program. With all the course materials online in the pilot 80% of students access the system 25 times a week. Additional groups in Masters of Medical Education and Master of Biomedical Technology are driving pilots of CIS ahead of schedule due to perceived gains. As one example of the involvement and team work, the UC-AID initiative was formed, a group of 70 2nd year students engaged Faculty representation from all disciplines to create PDA-based Knowledge Models on over 120 clinical cases to bring the Faculty expertise to the bedside. These models are quality reviewed by Faculty members in a sustainable workflow process. Students, Faculty, and MedIT helped bring a high value capability of CIS to the bedside much sooner than planned clearly demonstrating the synergistic value of the community and team involvement.

Criteria Please submit one paragraph describing how the proposal fulfills each of the evaluation criteria.
Transferability

CIS was designed as a set of services around a platform independent technology platform, combining generic best of breed tools and best practices, maximizing portability to different disciplines and different technology environments. The capabilities and flexibility in the application design generically support web-based and PDA-based access to curriculum information with evidence of usability at an enterprise scale in a multi-disciplinary environment. The Faculty has dedicated a Business Development team composed of Faculty executives, physicians, and technology partners and invested in infrastructure to promote innovative technology development and advancement of collaborative service offerings to the internal and external community.

Quality Impact

Unlike a traditional curriculum, Faculty of Medicine offers a clinical presentation-based teaching approach that more closely resembles the patient encounter with the doctor. Each clinical case integrates the full breadth of knowledge crossing many disciplines to offer valuable and relevant information in the context of the clinical case. With a set of rich support services, each discipline is unburdened from establishing context and can focus on the core contribution of the discipline in the clinical case context. Despite the growth of the student population by 62% over the last 3 years, exam grades are stable, information access is consistently improving, and only 4 new faculty members have been recruited.

Productivity Impact

Operating costs associated with faculty members and curriculum delivery remain relatively stable despite the growth of the Faculty's incoming student population by 62% from 2000 - 2003 (69 - 112), with the addition of only 4 faculty members in the 3 years. Teaching time reports traditionally taking a month of administrative effort to produce one report, are now offered at a touch of a button reducing administrative costs associated with institutional accreditation and other reporting. Administrative support staff increased 0.5 full time resource. Subjectively, students use the system on average 25 times a week, and teachers access the system on average once a week, which is expected as many teachers' interaction with CIS is relatively limited to one unit or lecture a low impact solution deployment.

Innovation

The Faculty established a dedicated marketing team composed of the Faculty executives, physicians, and industry technology partners to work together to consult, expand, and qualify medical education needs, bringing a diverse set of functions into an integrated solution to enable the value of a presentation-based teaching approach to educating doctors. The marketing approach is focused to meet the needs of the teachers and students as customers, resulting in a highly adopted initiative and an enhanced relationship between MedIT, the Faculty, teachers, and students. Many innovative ideas and features implemented in CIS are the crystallization of the collaborative ideas and effort of the marketing team and its "marketplace", resulting in a collection of valuable tools and a high adoption rate of CIS by students and teachers. No other application appears to be an attempt to integrate all medical educational curriculum services for a medical presentation-based curriculum using a marketing approach to qualify the needs of the teachers, students, and the Faculty.