The Pat Hibbitts Professional Development Bursary – 2020 Winner

In hour of Pat Hibbitts, a long-standing CAUBO member and contributor, and in support of her commitment to continuing education, CAUBO has established a professional development bursary. Each year, CAUBO extends a complimentary conference registration (including a pre-conference seminar) to one institutional member.

This year’s winner is

Ms. Debra Ward
HR Consultant (Staff Relations)
University of New Brunswick


The 2019 CAUBO Deferred Maintenance at Canadian Universities report is now available to institutional members

The 2019 report provides an updated perspective on deferred maintenance at Canadian Universities. It goes beyond stating the current situation and provides members with practical information regarding strategies for managing deferred maintenance and making the case for investment. Case studies and success stories are included in the report to provide insight into how institutions have found innovative methods to secure additional funding and/or manage the funding they receive. Click here to read the report.

A data dashboard has been developed to provide institutions that participated in the survey with access to benchmark data. Click here to login and access the dashboard.

Ancillary Benchmark Parking Services Survey Results Now Available to institutional members

Ancillary operations have become an increasingly prominent area of focus at Canadian universities and there is a recognized need for reliable data to help administrators identify opportunities for improved efficiencies.

In response to this need, CAUBO is working to collect and report a high-quality data set on ancillary services that supports benchmarking.

The 2018 Ancillary Benchmark Parking Services survey results are now available online for members. A high-level summary report of the Parking survey results has been prepared and is available to all members here.  A dashboard is accessible here to CAUBO members that participated in the survey. It allows users to assess their institutional performance against that of peer institutions across Canada based on key indicators.

The Parking Services survey is part of the Ancillary Benchmark Survey series created by CAUBO to amass a key performance indicator data warehouse for each major ancillary area. The Housing and Food Services surveys will be released in the coming weeks.

New CAUBO Partnership with HR Metrics Service


CAUBO knows that members need evidence-based data to support their institutional decision-making.

That’s why we are pleased to share with you that we have signed a partnership agreement with HR Metrics Service (HRMS) to provide CAUBO members with quality HR benchmarking services. HRMS is a privately owned national benchmarking service with 65 client organizations from a variety of sectors, including several Canadian universities. Participating universities report a high degree of satisfaction with the service, content, and quality of reporting they have received from HRMS and recommend it to colleagues in the sector.

Joining HRMS has been a great investment for us at Memorial. We started with a limited number of metrics, and have now scaled up to 45 metrics! We use them for internal reporting, including the University’s Executive and annual reporting to the Board of Regents.

—Stephen Dodge (MUN)

This partnership will support the development of national HR metrics and help CAUBO members obtain reliable data to guide decision-making.

Key benefits for CAUBO members

CAUBO members that participate in the HRMS benchmarking service will receive:

  • Sector-wide data analysis and trend reporting, provided by a third-party consultant with support from CAUBO
  • Educational support to help use the resulting evidence-based data and information effectively
  • Differentiated HRMS participation fees for CAUBO members, based on institutional size

Timeline for HRMS partnership with CAUBO

  • Right now: Universities can sign up to work with HRMS and begin measuring their institutional data using their choice of metrics.
  • In the coming months: CAUBO will coordinate the formation of a Steering Committee and Working Group to guide and convey a collective vision for HR benchmarking and measurement within the Canadian higher education .
  • Within the next fiscal year: A third-party consultant will be engaged to develop sectoral trends and analysis and provide professional development to help members get the most out of their participation.

This service is currently available in English only. Bilingual services will become available as additional universities sign on with HRMS.

About HR Metrics Service

HRMS currently enables participating organizations to measure and compare their institutions based on more than 150 benchmarking metrics. Among them are six commonly used core metrics:

  • Turnover – voluntary and involuntary
  • First-year turnover
  • Grievances as a percentage of unionized headcount (under review)
  • HR headcount ratio
  • Average age
  • Average length of service

Many university-specific metrics have been added over the last several years. The full list is available here.

A list of current university participants is available online at

For information about this service, please contact HRMS directly at or toll-free at 1-855-323-6530 or sign up online at

Participation fees are payable to HRMS. CAUBO will provide trend analysis and educational support as part of your CAUBO institutional membership fee.

We hope CAUBO members will take advantage of this targeted opportunity to improve their HR data and decision-making capacity. If you have questions about this partnership, please contact Elizabeth Taylor at

CAUBO Tri-Agency Transition Resources

Tri-Agency Guide on Financial Administration

The Tri-Agencies have created a principles-based Guide to simplify the administration and use of grant funds. The new Guide promotes efficiencies, reduces administrative burden, and provides greater flexibility to administering institutions and grant recipients in ensuring the appropriate accountability and use of grant funds.

CAUBO Resources to Support the Transition

CAUBO has developed a toolkit to support members during the transition to the new principles-based Guidelines. The information in this toolkit is based on the experiences of the pilot institutions and is composed of three parts:

  1. An Approach to the Tri-Agency Policy Gap Analysis
    This document provides guidance for institutions completing a policy gap analysis and implementing the new Tri-Agency Guide on Financial Administration. It includes best practices and items to consider when undertaking the gap analysis.
  2. Policy Gap Analysis Template
  3. Sample Scenarios

Member login on CAUBO’s website is required to access these resources.

CAUBO 2019 Conference Snapshots

Here are some highlights from the 2019 CAUBO conference in Halifax! Click on the photos to view larger versions.

Optional Event

Welcome Reception

June 10 Plenary Session and Trade Show

Quality and Productivity Award Winners

President’s Dinner

June 11 Plenary Session and Lunch/2020 Presentation

Recognition Award Winners

Farewell Event

The Pat Hibbitts Professional Development Bursary – 2019 Winner

In hour of Pat Hibbitts, a long-standing CAUBO member and contributor, and in support of her commitment to continuing education, CAUBO has established a professional development bursary. Each year, CAUBO extends a complimentary conference registration (including a pre-conference seminar) to one institutional member.

This year’s winner is

Cindy Stemeier,
Executive Advisor, Mount Royal University


The 2015 Investment survey report is now available

The 2015 Investment survey report is now available for participating members at

The CAUBO Investment Survey is Canada’s most comprehensive survey of investments held by Canadian post-secondary institutions. The survey includes both investment pool (including endowment) and pension results. One of the purposes of this survey is to provide universities with the information necessary to assist them in better managing their investment portfolios.

A survey redesign project was initiated in 2014 and this report provides the first results from the new survey.

The Investment Survey report is distributed to all CAUBO members that participated in the survey. Online access to the report is restricted to survey respondents at participating institutions, unless otherwise advised. Additional copies may be purchased by using the order form for participating members. Members that have not participated in the survey, affiliate members, corporate members and associate members can purchase the report by using the order form available here.

New travel savings for CAUBO members

Travelling to or from Toronto?  Hop on the Union Pearson Express and Save!

CAUBO has signed an agreement with Union Pearson Express, North America’s first dedicated air-rail link offering fast, stress-free, dependable one-way trips between Toronto Pearson Airport and Union Station (downtown) for only $9 (after the 25% CAUBO discount).

Click here to learn more and to reserve for your next trip to Toronto.