Surveys/Reports

Annual Surveys and Reports:

Financial Information of Universities and Colleges (FIUC)

The Financial Information of Universities and Colleges (FIUC), the only common source of financial data of Canadian universities and colleges, facilitates statistical and trend analysis on an aggregate level. The FIUC data is based on an annual return completed and submitted by each of CAUBO’s member institutions. It is a joint undertaking between CAUBO and Statistics Canada. Click here to access

Investment Survey

The CAUBO Investment Survey is Canada’s most comprehensive survey of investments held by Canadian post-secondary institutions’ endowment and pension funds. The primary purpose of the survey is to provide institutions with information to assist them in better managing their investment portfolios and includes information on annualized rates of return, mandate performance and asset mix, spending policy and costs. The Investment Survey results are compiled into a published report that is available only to participating institutions; the results are also highlighted in an annual University Manager article. Click here to access

Fraud Survey

The Fraud survey is an annual survey of internal and external fraud cases within Canadian universities. It tracks the volume and value of fraud cases, fraud detection, the nature of control weaknesses exploited, the extent of anti-fraud policies and processes and the action taken against perpetrators. The results are intended to help audit and other professionals to better understand fraud and its characteristics in our environment, and to help build awareness at the executive level of fraud risks and impacts. Click here to access

Joint Projects:

McConnell and CAUBO: charting a Path for Social Purpose Administration

How can higher education finance and administration leaders contribute to their institution’s social ambitions?

RECODE and Canadian Association of University Business Officers (CAUBO) are collaborating on a national initiative to support post-secondary institutions across Canada in exploring emerging trends and expectations in social purpose administration. The partnership draws upon RECODE’s insights and networks in advancing community-centered solutions and CAUBO’s mission to enable excellence in Canadian higher education administration.

This initiative stems from broader research RECODE and Simon Fraser University pioneered last year on the roles post-secondary institutions can play to enhance community well-being – including and beyond their primary mandates of teaching and research. This concept–known as social infrastructure– is described in their report, Maximizing the Capacities of Advanced Education Institutions to Build Social Infrastructure for Canadian Communities, which lists the capacities and assets of universities, colleges and polytechnic institutes that can be mobilized to meet community needs.

The partnership complements three additional projects RECODE is pursuing with Universities Canada, Colleges and Institutes Canada, and a cohort of BC institutions under co-leadership with Simon Fraser University.

These are the instruments which advanced education institutions have in the toolbox to further contribute to the prosperity of Canadian communities. The Financial and Physical instruments are in the domain of chief administrative and financial officers and the subject of this partnership. 

CAUBO and RECODE seek to identify industry best practices and support administrators in learning about embedding greater social value in domains such as human resources, facilities management, procurement, investment, risk management, planning and budgeting and ancillary services. While many administrative officers are already familiar with social and sustainable procurement and social and sustainable investment, the aim is that eventually, all core administrative functions will have a more explicit social component. This initiative is designed to:

  • Outline these opportunities;
  • Learn about and overcome the barriers; and
  • Support advanced education administrators in building the capacity of their institutions in this evolving field.

Click here to view the Social Purpose Administration Primer

“Choosing to say yes when it would have been easier to say no – is absolutely critical to  driving innovation in large complex organizations like universities where the easy thing is not always the best thing to do. We were REALLY lucky to have innovative and collaborative leaders in Finance and Administration that looked  for out of the box solutions to support an out of the box social venture.”

– Wendy Cukier, Co-Founder, Ryerson University Lifeline Syria Challenge, Professor Entrepreneurship and Strategy,     Ryerson University

Spring Consultation

In the Spring of 2018 CAUBO and McConnell consulted with university and college administrators at the following workshops:

Highlights from these consultations include:

    • There is considerable enthusiasm for scaling and accelerating the concept of social purpose admin and finance

    • Many social purpose admin and finance initiatives are already underway, and there are many good practices to be shared across institutions

    • Social purpose admin and finance requires a senior champion to be successful

  • It needs to be included in the strategic plan for it to become an institutional priority

Webinar Series

The partners are now hosting a webinar series to help institutions learn from each other, through sharing and replicating best practices.  Efforts are also underway to determine how best to incorporate social purpose administration and finance into institutional strategic plans. CAUBO members say this is an important and necessary prerequisite to increasing innovation in this area of professional practice.

Coming Soon: Inventory of Best and Emerging Social Purpose Administration and Finance Practices

The partners also collaborated on a survey to create a database of practices at Canadian institutions. This database will be available soon.

Please contact Kelly Hodgins at khodgins@mcconnellfoundation.ca for more information.

Topical Surveys and Reports:

Carry-forward Policies and Practices

CAUBO conducted a survey to gain a better understanding of members’ policies and practices governing the carry-forward of unspent operating funds. A Roundtable discussion was held during the CAUBO 2019 Conference in Halifax to discuss the topic. The survey results and a summary of the Roundtable discussion are available (members only).

As part of the survey, members were asked to share their institution’s carry-forward policies. These policies have been posted here for reference. Please let us know if you are willing to share your institution’s policy in order to advance sector knowledge on this topic.

A number of institutions in Ontario, in collaboration with the Council of Ontario Finance Officers (COFO), have developed a summary of best practices for reporting carry-forwards. This document is also available for viewing here.

Employee Benefits Initiative

CAUBO has been looking at ways to help Canadian Universities manage rising benefits costs and risks.

To this end, a series of four educational briefs are being developed, that will:

  • Introduce the main forms of benefits arrangements that exist in Canada
  • Explore the various options available to mitigate associated costs and risks, and their fit for higher education institutions

The briefs are available for VP members only by clicking here.

Cannabis on Campus

As of October 17th, 2018, institutions across the country were faced with a new challenge on campus due to the legalization of cannabis. Regulations and legislation around the legislative change have been implemented and handled differently from coast to coast.

CAUBO conducted a survey to identify how universities and colleges are handling the change in legislation. The survey results and summary are now available on the website (members only)

View the following documents:

Cybersecurity

With almost daily reports of intrusions, data breaches and cyber attacks, Cyber-security continues to be top of mind for university administrators and was identified as a priority issue in CAUBO’s service plan.

We are pleased to advise you that the following products and services have been developed:

  • Cybersecurity in Higher Education (PPT presentation – members only)
  • Not Just an IT Issue: Roles of the Board and Executives in Managing Cyber Threats (webinar recording – coming soon)
  • Responding to a Cybersecurity or Data Breach: Are you ready? (webinar recording – coming soon)

Cybersecurity in a University Setting
CAUBO, with guidance from CUCCIO, has released a cybersecurity report to provide a tool to our members.  View the following documents:

Tax Resources - Tax Notes

A series of interpretive notes covering key university-specific issues in the areas of income tax and sales tax (GST/HST/QST) have been developed. These notes in the series are available for members by clicking here.

Divestment Case Studies

A series of case studies have been developed to highlight the different situations, experiences and lessons learned from institutions that have been through divestment campaigns. The case studies are available here for members.

Canada’s Universities: Cost Pressures, Business Models and Financial Sustainability

This discussion paper identifies and examines the cost pressures and financial challenges that are an integral part of the Canadian higher education business model. Click here to read the report.

Deferred Maintenance at Canadian Universities: An Update

The 2019 report provides an updated perspective on deferred maintenance at Canadian Universities. It goes beyond stating the current situation and provides members with practical information regarding strategies for managing deferred maintenance and making the case for investment. Case studies and success stories are included in the report to provide insight into how institutions have found innovative methods to secure additional funding and/or manage the funding they receive. Click here to read the report.

A data dashboard has been developed to provide institutions that participated in the survey with access to benchmark data. Click here to login and access the dashboard.

Indirect Costs of Research (ICR) Report

This study explores three key areas of policy and practice related to indirect costs of research—measurement of indirect costs, recovery of indirect costs and allocation of funding received. The report is available here.

Building the student experience - Student Housing Report

A report on university student housing in Canada, student housing development models, and building business cases for new investment. Click here to access.

Financial Reporting Information Notes

These financial reporting information notes assess the impact of adoption of PSA and ASPE standards by Canadian institutions. Click here to read the notes.

Tri-Agency Transition Toolkit

CAUBO has developed a toolkit to support members during the transition to the new principles-based Guidelines. The information in this toolkit is based on the experiences of the pilot institutions and available for members here.

Ancillary Benchmark Parking Survey Report

A high-level summary report of the Ancillary Benchmark Parking Survey results has been prepared and is available for members.

The Parking Services dashboard is available here for CAUBO members that participated in the survey.

Surveys and Reports from other organizations

NACUBO Commonfund Study of Endowments Final Report - Canadian Institutions

The NACUBO-Commonfund Study of Endowments Final Report provides results for the Canadian Institutions that participated in the survey. The survey gathers information about investment performance, asset allocations, spending rates, and other issues vital to endowments at Canadian colleges, universities, and affiliated foundations. As companion survey of U.S. colleges and universities it allows Canadian institutions to compare their results with American higher education institutions. The information collected through the NACUBO-Commonfund study is complimentary to CAUBO’s Investment Survey. The report is available here for members.