CAUBO 2024: Call for Proposals


Closing Date: Wednesday, October 18, 2023

Share your expertise and experience with your peers and colleagues!

Submit your content proposals for the CAUBO 2024 Annual Conference, which will take place in-person in Montreal from June 3-5, 2024. The functional (pre-conference) seminars will be held on Monday followed by full days of plenary and concurrent sessions on Tuesday and Wednesday.

CAUBO provides a forum for peer-to-peer sharing which builds on the existing capacity of higher education leaders by connecting them with colleagues and information, enabling them to pursue learning opportunities that offer insights into effective practices; create solutions for shared issues; and, provides participants with new and different perspectives.

CAUBO is looking for energetic and engaging speakers to deliver diverse, interactive, and thought-provoking conference presentations. We are looking for a combination of presentations that provide an overview of the topic and also those that provide a “deeper dive” regarding the topic.

We are particularly interested in proposals that showcase a program, activity, or initiative that:

  • provides diverse perspectives in response to societal trends, practices, or challenges facing HE (e.g., social justice, climate change, EDI, recruitment, and retention),
  • promotes campus wellness (e.g., mental health, employee satisfaction, institutional culture),
  • highlights post-pandemic programs/practices and policies with an institutional impact (e.g., flexible work arrangements, space management, digitalization),
  • provides insights into mitigating risks facing HE administration (e.g., sustainability, internationalization,  campus safety),
  • proposes means to address issues of financial sustainability such as revenue diversification, cost management, organizational efficiencies, etc.
  • fosters improved quality of service delivery, and or enhances productivity and efficiencies within a team or an institution,
  • highlights how data governance has been used in a team or an institution.

We look forward to receiving your submissions and connecting with you again in-person in Montreal in June 2024!


  • Complete and submit the online Proposal Submission Form. Please read the submission guidelines and review the entire form before starting to fill it out to ensure you have all the required information.
  • CAUBO’s Program Committee, and Content Coordination Teams (CCTs) composed of member volunteers will assess proposals.
  • CAUBO may request modifications to accepted proposals regarding topic emphasis, session format (to accommodate one or more similar proposals), and number of speakers.
  • Confirmation of your submission will be sent by email upon the successful transmission of the online form.
  • A decision on all proposals will be provided to the submitting party no later than December 22, 2023.
  • A limited number of proposals will be accepted for inclusion in the conference program.


  • Content proposals will be considered from universities, colleges, government agencies, and other higher education associations, as well as corporate participants subject to the policy below. *
  • Proposals may be submitted at any time until 8:00 p.m. ET on Wednesday, October18, 2023.
  • New submissions will not be accepted after the deadline has passed.
  • Submission of a content proposal does not guarantee participation in the program.
  • Do not submit proposals unless each speaker is available to present at any time during the conference dates of June 3-5, 2024.
  • Include all presenters who will take part in the presentation. Do not list co-presenters without definite commitment that they will be collaborators in the preparation and delivery of the content. All speakers must agree to the terms and conditions for participation.
  • Proposed topics cannot be changed after the review and selection process.
  • CAUBO reserves the right to revise presentation titles and/or edit the session descriptions of selected presentations for the promotional and program publications.
  • Acceptance notifications will be sent by email by December 22, 2023. The person listed as the primary contact for the proposal will be informed of the final decision.

Please note that CAUBO aims for one to three presenters per session (excluding a moderator, if applicable) to provide a variety of perspectives on a topic while still ensuring each presenter has a meaningful amount of time to share their thoughts. As a result, we reserve the right to limit the number of speakers to a maximum of three per session.

Presenters are responsible for arranging and paying for their own travel, accommodations, and registration fees should they wish to participate in the Conference. Registration is not required to be a presenter at an individual session.

By submitting a proposal, you are agreeing to the Guidelines for Submission. Content submitted may also be considered for publications, webinars, or other workshops.

* Corporate presentations MUST normally include a CAUBO member university or college co-presenter that is clearly identified in the proposal for the submission in order to be accepted for consideration. CAUBO reserves the right to modify or waive this requirement based on approval from the advisory program committee and/or the Executive Director.

Please read the submission guidelines and review the entire form before starting to fill it out to ensure you have all the required information.

Proposal Submission Period: August 16, 2023 – October 18, 2023

Submitting a Proposal

To submit a proposal, please include the following information as required in the online Submission Form. A PDF of the submission template form is available here for your prior review and download.

  • Session Coordinator Details
    Identify the person who will oversee the organization of the session, including their name, title, department, institution, country, and email address.
    (Note: The session coordinator may also be a presenter/speaker or session moderator)
  • Title (Session Title) (note: 99 characters or 10-word maximum)
  • Topic Description (note: 100-word maximum)
    Provide a concise and tailored outline of the challenge/ issue/ opportunity and/or innovation being addressed.
  • Session Description (note: 300-word maximum)
    Please focus on the key messages, core insights, best practices and/or lessons learned as well as specifically provide:

    • The learning objectives, applicable take-aways and/or learning outcomes to be shared with the audience

    A guideline and examples document of the preferred description summary content format can be found at the following here for reference.

    (Note: the session description is intended for use in the conference program and highlights the context of the session presentation for prospective attendees)

  • Language of Delivery (English, or Bilingual)
  • Presenter (Speaker) Details
    Provide the names of up to three presenters, including name, title, department, institution/organization, country, and email address.

Session Type

Provide an indication of what type of content the session will deliver, based on the following categories:

  • Soft skills (ethics, communications, people skills, etc.)
  • Technical skills (know-how, expertise, process management, standards, technologies, etc.)
  • Management skills (planning, reporting, performance management, change management, engagement, etc.)
  • Issue-based knowledge (overview, introductory, 101 type session, etc.)
  • Issue-based knowledge (deeper dive, advanced, specialized, etc.)

Session Formats

Select a presentation format that will engage your peers in discussion and learning beyond the simple dissemination of information. We would like each session to be comprised of 25 per cent audience engagement. Engagement can be incorporated with the use of question and answer segments, live polling with response analysis, and/or small moderated group discussions.

Sessions are 75 minutes in length and may follow one of these formats:

  • Moderated Panel Discussion
    Have two to three presenters share their experiences, opinions, and facts in a guided discussion on the same issue through a lively conversation facilitated through questions curated by a moderator; the moderator concludes the session by addressing audience questions during a Q&A segment.
  • Panel Presentation with Q&A
    Have two to three presenters share their experiences in a formal PowerPoint presentation on the same issue; presenters conclude with an engaging discussion on outcomes and/or lessons learned and lead an audience discussion during a Q&A segment.
  • Talk Show
    Have two to three presenters who represent multiple perspectives on the same issue; the moderator and/or presenters create an engaging discussion with dialogue, storytelling, or case studies and lessons learned. Active audience engagement is needed to enhance this format.
  • Case Study
    Share the outcomes of campus experiences through a formal presentation focused on problem identification, effective practices, research findings, or technical solutions. Audience engagement is encouraged through question-and-answer periods, basic polling, etc. This format can be used by an individual presenter or a panel (different stakeholders from the same institution or from multiple institutions) that can provide multiple perspectives on the same issue.

If you have questions or need more information please contact Kristine Serjak at