CAUBO 2021: Annual Conference Call for Proposals

CAUBO 2021 Annual Conference and Pre-Conference Seminars

Proposals accepted now!

Closing Date: Friday, October 23, 2020

CAUBO builds the capacity of leaders in the higher education sector by connecting them with peers and information enabling insights into effective practices, and new and different perspectives.

Share your expertise, experience and efforts to strive towards excellence with your peers in this virtual event! CAUBO is seeking content proposals for the 2021 Annual Conference and Pre-Conference Seminars.

CAUBO is looking for energetic and engaging speakers to deliver diverse, interactive, and thought-provoking conference presentations.

We are particularly interested in proposals that showcase a program, activity, or initiative that profiles improved quality of service delivery, improved productivity and efficiencies within a team or the institution, and using data to inform strategic decision-making.  Given the current pandemic landscape, we would welcome content focussed on how institutions are meeting the challenges created by the pandemic so that we can provide our members with a variety of resources to assist in managing these challenges.

We also encourage submissions related to the priority themes identified below, but are of course, open to receiving proposals in other key content areas as well.

  • Improving Mental Health
  • Mitigating the Impact of Climate Change
  • Sourcing Alternate Revenue Streams
  • Fostering an Open, Inclusive and Safe Campus Environment

We look forward to receiving your submissions and connecting with you either live or virtually in Montreal in May 2021!


  • Complete and submit the online Proposal Submission Form. Please read the submission guidelines and review the entire form before starting to fill it out to ensure you have all the required information.
  • CAUBO’s Program Committee, the Executive Director, and the volunteer member Content Coordination Teams (CCTs) will assess proposals.
  • CAUBO may request modifications to accepted proposals regarding topic emphasis, session format to accommodate one or more similar proposals, and number of speakers.
  • Confirmation of your content submission will be sent by email upon the successful transmission of the online form.
  • A decision on all proposals will be provided to the submitting party no later than December 31, 2020.
  • Only a limited number of proposals will be accepted for inclusion in the conference program.


  • Content proposals will be considered from universities, colleges, government agencies, and other higher education associations, as well as corporate participants subject to the policy below. *
  • Proposals may be submitted at any time until 5:00 p.m. ET on Friday October 23, 2020.
  • New submissions will not be accepted after the deadline has passed.
  • Submission of a content proposal does not guarantee participation in the program.
  • Do not submit proposals unless each speaker is available to present at any time during the conference dates of May 30-June 1, 2021.
  • Include all presenters who will take part in the presentation. Do not list co-presenters without definite commitment that they will be collaborators in the preparation and delivery of the content. All speakers must agree to the terms and conditions for participation.
  • Proposal submission topics cannot be changed after the review and selection process.
  • CAUBO reserves the right to revise presentation titles and/or edit the session description of selected presentations for the promotional and program publications.
  • Acceptance notifications will be sent by email by December 31, 2020. The person listed as the primary contact for the proposal will be informed of the final decision.

Please note that CAUBO aims for one to three presenters per session (excluding a moderator if used) in order to provide a variety of perspectives on a topic while still ensuring each presenter has a meaningful amount of time to share their thoughts. As a result, we reserve the right to limit the number of speakers to a maximum of three per session.

Presenters are responsible for arranging and paying for their own travel, accommodations, and registration fees should they wish to participate in the Conference or Pre-Conference Seminars. Registration is not required to be a presenter at an individual session.

By submitting a proposal, you are agreeing to the Guidelines for Submission. Content submitted may also be considered for publications, online webinars or workshops.

* Corporate presentations MUST normally include a CAUBO member university or college co-presenter that is clearly identified in the proposal for the submission to be accepted for consideration. CAUBO reserves the right to modify or waive this requirement based on approval from the advisory program committee and/or the Executive Director.

Proposal Submission Period: September 11, 2020 – October 23, 2020

Submitting a Proposal

To submit a proposal, please include the following information as required in the online submission Form. A PDF of the submission template form is available here for your prior review and download.

  • Session Coordinator Details
    Identify the person who will oversee the organization of the session, including their name, title, department, institution, country, and email address.
    (Note: The session coordinator may also be a presenter/speaker or session moderator)
  • Title (Session Title) (note: 99 characters or 10-word maximum)
  • Topic Description (note: 100-word maximum)
    Provide a concise and tailored outline of the challenge/ issue/ opportunity and/or innovation being addressed.
  • Session Description (note: 300-word maximum)
    Please focus on the key messages, core insights, best practices and/or lessons learned as well as specifically provide:
    The learning objectives, applicable take-aways and/or learning outcomes to be shared with the audience

    A guideline and examples document of the preferred description summary content format can be found at the following link for reference.(Note: the session description is intended for use in the conference program and highlights the context of the session presentation for prospective attendees)
  • Language of Delivery (English, French, or both)
  • Presenter (Speaker) Details
    Provide the names of up to three presenters, including name, title, department, institution/organization, country, and email address.

Session Type

Provide an indication of what type of content the session will deliver based on the following categories:

  • Soft skills (ethics, communications, people skills, etc.)
  • Technical skills (know-how, expertise, process management, standards, technologies, etc.)
  • Management skills (planning, reporting, performance management, change management, engagement, etc.)
  • Issue-based knowledge (overview, introductory, 101 type session, etc.)
  • Issue-based knowledge (deeper dive, advanced, specialized, etc.)

Delivery Formats

Provide the presenters preference for the type of presentation delivery method given the following options:

  • Onsite / In-person at conference host location
  • Online / Virtually (Live)
  • Online / Virtually (Pre-recorded)

Session Formats

Select a presentation format that will engage your peers in discussion and learning beyond the simple dissemination of information. We would like each session to be comprised of 25% audience engagement. Engagement can be incorporated with the use of question and answer segments, live polling with response analysis, and/or small group discussions.

The majority of sessions are 75 minutes in length; however, there may be opportunities to accommodate sessions of between 60 and 90 minutes.

Sessions may follow one of these formats:

  • Talk Show
    Have two to three presenters who represent multiple perspectives on the same issue; the moderator and/or presenters create an engaging discussion with dialogue, storytelling, or case studies and lessons learned.
  • Panel Presentation
    Have two to three presenters share their experiences in a formal PowerPoint presentation on the same issue; presenters conclude with an engaging discussion on outcomes and/or lessons learned and lead an audience discussion during a Q&A segment.
  • Case Study
    Share the outcomes of campus experiences through a formal presentation focused on problem identification, effective practices, research findings, or technical solutions. Audience engagement is encouraged through question and answer periods, basic polling, etc. This format can be used by an individual presenter or a panel (different stakeholders from the same institution or from multiple institutions) that can provide multiple perspectives on the same issue.

If you have questions or need more information please contact Kristine Serjak at